Student Worker Confidentiality Agreement

Direct access to William & Mary`s management system (via Banner) is usually limited to regular university employees. Derogations are only granted to student staff in exceptional cases. Students whose tasks require direct access to banners must also participate in banner navigation training and all necessary functional training before having access to the system. All the information needed to initiate a request for access to Banner is available on the website. 1. Facilitators should check the confirmation form with all current students working in their office or department. 2. The confirmation form must be signed by each student. A copy of the signed confirmation must be given to the student and the original must be kept in the monitor files. 3. The Directive should be reviewed with all new staff, volunteers and trainees at the time of recruitment/orientation. Signing the form at the time of hiring is sufficient, but supervisors should review the directive with returning students at the beginning of each year to remind them of their administrative data responsibilities. William & Mary has adopted a privacy policy regarding students, interns, volunteers and the services that employ them.

The directive applies to all students who work in any function on campus (graduates or students, paid or unpaid). The Confirmation of Confidentiality at Work form with administrative data (PDF) must be completed and signed by students and their tutors. The directive applies to all students who may come into contact with administrative data while working on campus, regardless of their status (graduate or student, paid or unpaid) or supervisor (faculty, staff, administrator or support staff). If it is possible that they may be suspended directly or indirectly from administrative data, the confirmation form should be verified and signed. You can find contact information on the IT website. Form for confirming confidentiality by the student at work with administrative data….